Administrative Assistant – #5702 – A
Job Developer:
Paul Robertson
Legion Villa
Legion Villas consists of two low-rise seniors housing facilities located in Smithville, containing 200 one-bedroom units and 25 two-bedroom units. They are currently looking to hire an Administrative Assistant to join their team to be trained to replace a retiring employee. This position will provide 10-20 hours per week to start, but will increase to full time 40 hours per week with pay increase once comfortable in the position.
Duties:
- Back up administrator - completes directions of the Administrator as required
- Journal entries - posts journal entries, reconciles accounts and prepares balance sheets
- Financial statements - prepare financial statements; investigate and clear discrepancies; compile various reports and analyses of accounts; investigates and settles account differences with outside organizations, tenants, and suppliers
- Wages - calculates wages of employees; completes and submits tax remittance forms and tax returns; write cheques or withdraws cash for operational purposes
- Prepare agenda and meeting minutes for monthly Board of Directors meetings as well as monthlyProperty Meetings
- Organize and prepare Annual General Meeting along with BBQ
- Liase with tenants, contractors, Niagara Regional Housing and other partners
- Other duties as required
Requirements:
- Completion of a college degree in accounting and a minimum of 4 years practical experience are typically required
- Excellent interpersonal skills, including integrity, respectfulness, fairness and open-mindedness
- Responsive to requests and promotes good relations with tenants, staff, colleagues and other stakeholders
- Sensitive toward other person's perspective by understanding the underlying causes of their behaviour and their concerns
- Strong spoken and written communication skills
- Excellent decision making skills and ability to make occasional non-routine decisions with some ambiguity where judgment must be exercised
- Exceptional planning and organizational skills, including the ability to execute plans and adapt as required
- Must possess a strong desire for continuous improvement and innovation
- Willing and able to coordinate the work of others including assigning work and supporting co-workers in the workplace
- Strong computer skills including word processing, basic spreadsheets, and e-mail
- Familiar with basic office equipment including phones, fax, internet and voicemail
- Valid G class drivers licence is necessary
