Administrative Assistant – AP/AR #8885
Job Developer:
Lindsay Cairns
RY Xpress
We are looking for a highly organized and detail-oriented Administrative Assistant to support our Accounts Payable (AP) and Accounts Receivable (AR) operations.
This role is essential to keeping our customer billing, carrier payments and all documentation running smoothly. You will work closely with the accounting manager to ensure clean financial records.
Previous experience in the transportation industry is preferred.
Key Responsibilities
Accounts Receivable (AR) – Customer Billing
- Prepare and send customer invoices through the TMS System – direct to customer and through the factoring portal
- Verify documentation and ensure billing aligns with the required process for each customer.
- Prepare and monitor aging reports and advise management on all outstanding customer payments.
- Input data into the designated system using approved formats and protocols.
Accounts Payable (AP) – Carrier Payments
- Process carrier invoices and verify paperwork
- Match carrier invoices to rate confirmations and ensure accuracy of PODs.
- Prepare weekly payment runs and maintain updated carrier records.
- Input data into the designated system using approved formats and protocols.
Administrative & Operations Support
- Maintain organized digital and physical filing systems,
- Assist with month-end closing activities, data entry, reconciliations, and reporting.
