Office Assistant #9027

Main Areas of Responsibility
Reception
Warmly greet in-person visitors and those who may phone or email the parish; assisting where needed or directing their needs and concerns to appropriate staff members, officers or volunteers. Represent St. Andrew’s in a way that reflects our values and concerns for all people.

Worship Bulletins & E-Blast
Assist the Rector in producing attractive and effective worship bulletins with an eye to accuracy and engagement. This includes Sunday morning worship materials but also for weddings, funerals, baptisms and other special events, programs and projects. Prepare and send weekly e-blast to subscription list.

Volunteer Support
Assist volunteers as they serve the parish. Encourage, enable and support volunteers while being cognizant of the fact that St. Andrew’s is a volunteer-based organization. Assist in the development of rosters, calendars and other tasks related to the efficient running of the parish. When special events and fundraising events are underway, serve as a key information conduit and attend to requests from volunteers for administrative support.

Facility Rentals
Accept and process inquiries for facility rentals in accordance with the rates, policies and procedures of the Corporation and Diocese of Niagara. Prepare contracts and rental agreements for signature and ensure liability insurance requirements are met. Manage entry fobs for those leasing buildings.

Data Entry & Communications
Maintain the parish database and email distribution list. Open and process all mail, email and phone messages. Ensure that important correspondence, including preparing and mailing seasonal letters and income tax receipts, is dealt with efficiently and in a timely manner.
Office Management

Provide leadership in maintaining an orderly and efficient office environment. Ensure that all appropriate records are kept and filed. Keep the office equipped with supplies and give direction to service contractors and others needing assistance working in and around the facility.

Other Duties
Other duties and responsibilities may be assigned by the Rector to support the parish and assist in the ongoing development of its mission and ministry.

Operating Values
We are a Christian community in the Anglican tradition. We also follow the codes of conduct and policies around safe work environments as detailed in our diocesan canons and other policy and procedure manuals. Discretion with sensitive information is understood and confidentially across a range of issues also needs to be respected and honoured at all times.

Qualifications

-Diploma/certificate in office administration an asset.
-Experience (paid or unpaid) working in a church and/or volunteer environment an asset.
-Proficiency with various office management software including Canva, the Microsoft Platform or alternatives, database software, security software and office equipment a must.
-Ability to manage shifting priorities, maintain boundaries and problem solve in a dynamic setting.

Accountability
Accountability to the Rector and employed by the Corporation of St. Andrew’s Anglican Church.

Compensation and Hours
Part-time ~ 12 hours weekly. $20-$25 hourly depending upon experience and qualifications. In-person, Tuesday to Friday, 9 am to 12 pm. Some seasons are busier than others, so the occasional need for extra hours will be balanced during slower periods, such as summer.

Deadline for applications is October 30 2026

Apply with resume and cover letter

*While we thank all applicants for their interest, only those selected for interviews will be contacted.