Program Office Coordinator – #7310 – A

Major Activities:

• Provide office assistance and support to the Executive Director and Team and provide support services to others connected with the organization as required
• Assist with the preparation of material for training courses when required
• Assist with the navigation and statistic reporting of monthly statistics for the organization through the data base program
• Lead daily office organization and coordination
• Ensure data files are backed up daily and inventoried on a monthly basis
• Liaise with computer technician as required to keep all IT needs functional for the organization
• Maintain a familiarization with office equipment, and ensure the integrity of equipment
• Ensure all office supplies are maintained, in stock and inventoried
• Ensure all office files are kept in an orderly manner
• Maintain Gmail accounts and calendars are kept up to date
• Maintain distribution lists, and assist in the delivery of event announcements
• Assist in the overseeing of the organization’s library, ordering books and maintain book lending list
• Purchase office supplies as required after pre-approval from ED
• Record donations, prepare thank you letters and charitable receipts for ED signature
• Provide monthly reports on all donations and financial interactions pertaining to donations
• Prepare mailing of donation letters, track and monitor results of the campaign
• Prepare reports on giving campaigns for the Board of Directors
• Prepare and perform bank deposits as required, submit report to ED and BOD treasurer
• Maintain, balance and prepare petty cash requests
• Assist with the planning and implementation of social, promotional and fundraising events
• Participate on the fundraising committee, acting as secretary providing minutes of meetings
• Gather and collate information and wares for promotional events, and ensure printed materials are kept up to date and replenished as needed
• Help design layouts for advertising and promotional material
• Actively attend meetings where needed and scheduled
• Provide written agendas for all meetings, take and maintain minutes for review and approval, and final distribution to committee members
• Manage and update organizational Website, Facebook and all social media outlets as required
• Annual participation in archiving of files
• Maintain record of keys and security list, equipment inventory and asset distributions and monitoring

Employee Requirements:

• The ideal candidate will have a background in Business Administration support and management services, and is committed to providing an excellent customer service experience to our stakeholders
• Familiarity with health care industry, with particular awareness on palliative care and life limiting services is an asset
• Must be proficient in Microsoft Office, and have a willingness to learn new programs as necessary
• Service oriented with strong interpersonal and organizational skills
• Work efficiently and effectively while in the office or virtually
• Willingness to take related training

Two weeks paid vacation after the first year of employment.

All employees part and full time will receive WSIB coverage.

Please provide resume and cover letter