Engineering Administrative Clerk – #5809 -A

POSITION OVERVIEW:

Reporting to the Engineering Administrative Lead your overall responsibility will be to manage and drive the processing of all deliverables which enter or leave the CEM Engineering office to ensure that an accurate record of document flow is kept and that documents are processed in a timely fashion to ensure that CEM’s clients are well served and CEM’s services are provided on a timely basis.

SPECIFIC ACCOUNTABILITIES:

• Based on established work processes, review, copy, distribute, and file all outgoing and incoming communications, construction documentation, submittals, and other document types
• Manage CEM’s Internal Squad Check QA/QC Process to ensure all required project team members review and comment on internal deliverables
• Manage CEM’s Vendor Review process to ensure all required project team members and comment on vendor deliverables
• Perform data entry into CEM’s document control system (as needed)
• Prepare and process records for large-size printing, scanning, and archiving
• Perform quality control of scanned images and data entry (as needed)
• Interface with internal and external customers on a routine basis; interface with other groups in the resolution of questions or problems
• Establish and maintain an electronic and hard copy filing system of project documents or departmental documents, such as engineering design, procurement and supplier documents, manuals and procedures, or any other department-specific materials
• Maintain hard copy of engineering drawings, including revision changes
• Assemble information for supervisors and other departments or projects, as requested
• Keep abreast of technologies, techniques, and services relevant to area of responsibility and make recommendations for work process improvements, procedures, and practices
• Perform other duties as reasonably assigned by Engineering Administrative Lead and/or as requested by other team members

KNOWLEDGE AND SKILLS:

• Proficient in Microsoft Word, Excel, Outlook and Adobe
• Proficient in documentation requirements as it relates to Engineering projects and contracts
• Conversant in Engineering documentation
• Demonstrated ability to set up and maintain project, document control, or departmental filing systems and procedures
• Demonstrated familiarity with processing a variety of project documents and document processing requirements
• Ability to learn new software applications
• Ability to provide guidance to others in work group
• Exceptional verbal and written communication skills
• Willing to perform repetitive data entry as required
• Must be proactive, use individual initiative, follow assignments through to completion, and be attentive to detail, quality control, and deadlines
• Strong interpersonal skills and proven record as a team player required
• Ability to perform multiple tasks and adapt to changing priorities
• Ability to work in a fast-paced, high pressure environment
• Good organizational skills
• Ability to type accurately; ability to format properly
• Ability to work overtime on a short notice, as required
• Aligned with CEM Core Values

QUALIFICATIONS AND EXPERIENCE:

• College Certificate in Office Administration preferred
• Related experience preferred

POSITION:

• Full-time, Contract

LOCATION:

• 227 Bunting Road, St Catharines, ON

START DATE:

• Immediately

This is an exciting opportunity for the right candidate! Would you be interested in joining our team? Send us your cover letter and resume. We thank all candidates for their interest, however, only those candidates chosen for an interview will be contacted