Office Administrator – #7175 – A
Enertec Engineering
Enertec Engineering was established in 2003 as a full-service Mechanical Engineering company that serves the Niagara Region, as well as customers across Ontario, Canada and into the United States. Enertec also has a HVAC Mechanical division that carries out service, repairs, installation, and maintenance of Commercial HVAC & Refrigeration equipment for Greenhouses, Wineries, Breweries, and others throughout Niagara.
Enertec is currently searching for an Office Administrator that will help with Financial, Sales and Marketing Administration reporting to the Operations Manager.
This role has the ability to be flexible with start times during the week (Monday to Friday).
If you are interested in this role, please submit a Cover Letter and updated Resume.
- Issue and record invoices accurately and promptly by working with sales representatives daily. Also, follow up on invoicing by working with engineering and mechanical teams to ensure engineering and installation projects/service calls are correctly invoiced according to project milestones & completion schedules
- Maintain, review, and update accounts receivables and accounts payables regularly. Inform management when accounts become overdue, and actions being take.
- Coordinate issuing purchase orders based on RFQs and ensuring accuracy of billing by suppliers; communicating invoicing errors with supplier reps as needed
- Maintain detailed tracking of purchase orders (entering, submitting), invoicing, and communicating with suppliers to confirm lead times and delivery addresses/dates
- Complete bank reconciliations on a regular basis and notify management of any errors/issues
- Routinely maintain and update customer records of billing address, ship-to address, ensure accuracy of customer contact information for billing purposes (AP Rep)
- Update and prepare weekly sales reports for management team by working regularly with sales reps to log and track
- Able to handle incoming calls from customers/suppliers and other general inquiries and handle as appropriate
- Manage inventory levels of forms, office supplies, paper, etc. and place orders as necessary
- Other details to be discussed and confirmed upon hire
- Knowledge of accounting and bookkeeping practices with education in Accounting; experience with A/R processes is a plus
- 5+ years as an accountant/bookkeeper in construction/skilled trades preferred
- Knowledge of Sage accounting software is preferred
- Ability to commit 25 hours per week, Monday to Friday (flex start and finish, for example: 9am – 2pm, 10am – 3pm. Only Monday’s will require a 9am start.)
- The right person will be punctual, high attention to detail, energetic, and committed to accuracy
Benefits package will also be available to the successful candidate
