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Office Administrator – #7175 – A

Job Developer:
Lindsay Cairns
  • Part Time
  • Beamsville
  • Posted on September 10
  • This position has been filled.
  • Wage: To be determined
  • Job ID: 7175
Enertec Engineering

Enertec Engineering

Enertec Engineering was established in 2003 as a full-service Mechanical Engineering company that serves the Niagara Region, as well as customers across Ontario, Canada and into the United States. Enertec also has a HVAC Mechanical division that carries out service, repairs, installation, and maintenance of Commercial HVAC & Refrigeration equipment for Greenhouses, Wineries, Breweries, and others throughout Niagara.

Enertec is currently searching for an Office Administrator that will help with Financial, Sales and Marketing Administration reporting to the Operations Manager.

This role has the ability to be flexible with start times during the week (Monday to Friday).

If you are interested in this role, please submit a Cover Letter and updated Resume.

Duties:
  • Issue and record invoices accurately and promptly by working with sales representatives daily. Also, follow up on invoicing by working with engineering and mechanical teams to ensure engineering and installation projects/service calls are correctly invoiced according to project milestones & completion schedules
  • Maintain, review, and update accounts receivables and accounts payables regularly. Inform management when accounts become overdue, and actions being take.
  • Coordinate issuing purchase orders based on RFQs and ensuring accuracy of billing by suppliers; communicating invoicing errors with supplier reps as needed
  • Maintain detailed tracking of purchase orders (entering, submitting), invoicing, and communicating with suppliers to confirm lead times and delivery addresses/dates
  • Complete bank reconciliations on a regular basis and notify management of any errors/issues
  • Routinely maintain and update customer records of billing address, ship-to address, ensure accuracy of customer contact information for billing purposes (AP Rep)
  • Update and prepare weekly sales reports for management team by working regularly with sales reps to log and track
  • Able to handle incoming calls from customers/suppliers and other general inquiries and handle as appropriate
  • Manage inventory levels of forms, office supplies, paper, etc. and place orders as necessary
  • Other details to be discussed and confirmed upon hire
Requirements:
  • Knowledge of accounting and bookkeeping practices with education in Accounting; experience with A/R processes is a plus
  • 5+ years as an accountant/bookkeeper in construction/skilled trades preferred
  • Knowledge of Sage accounting software is preferred
  • Ability to commit 25 hours per week, Monday to Friday (flex start and finish, for example: 9am – 2pm, 10am – 3pm. Only Monday’s will require a 9am start.)
  • The right person will be punctual, high attention to detail, energetic, and committed to accuracy

Benefits package will also be available to the successful candidate

Upcoming Events

Feb 8
9:00 am - 11:00 am Recurring Event

Online Health and Safety Certification

Feb 15
9:00 am - 11:00 am Recurring Event

Online Interview Skills Workshop

Mar 1
9:00 am - 11:00 am Recurring Event

Online WHMIS Certification

Mar 8
9:00 am - 11:00 am Recurring Event

Online Health and Safety Certification

Mar 15
9:00 am - 11:00 am Recurring Event

Online Interview Skills Workshop

View Calendar

Employment Help Centre

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To schedule an appointment with one of our Employment Advisors or use our resource area, please contact us by phone or email at any of our 3 locations.

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Beamsville, ON

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Grimsby, ON

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249 St. Catharine St.
Smithville, ON

905-957-9675

In light of the continued concerns we are facing as a community related to COVID-19, the Employment Help Centre (EHC) continues to update and make ongoing and necessary changes to our services. The EHC continues to provide in-person and virtual appointments to minimize person-to-person contact and ensure all visitors feel safe and comfortable in our space.

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