Office Manager – #4445 – A

The Office Manager will plan, implement and oversee projects including but not limited to:

• Event planning and coordination; organize and coordinate membership events including our Annual General Meeting, Annual Golf Tournament, Youth/Citizen/Business Awards and monthly Networking events
• Attend all Executive and Board of Directors meetings to provide information, resources, take minutes and subsequent execution of all orders and resolutions
• Prepare and distribute the agenda, minutes and all relevant documents for monthly Board of Directors meetings
• Maintain efficient management of all Chamber related documentation including correspondence, records, files, etc.
• Provide information to members and potential members via phone, email, fax or in person
• Ensure the efficient day to day operation of the Chamber office
• Attend meetings as a representative of the Chamber for the purpose of obtaining information, providing the Chamber’s views and developing the Chamber’s profile within the business community and government agencies
• Actively recruit new Chamber members by providing comprehensive information packages and/or contact with business owners/management.  Or supervise the completion of this function
• Maintain an accurate roster of Chamber membership and status
• Provide supervision as appropriate to Chamber staff, volunteers and seasonal students/employees
• Liaise with all committee Chairs for the purpose of providing guidance, requested information and general assistance
• Establish and maintain an effective liaison with other relevant agencies such as Regional Chambers, etc.
• Ensure that all Chamber expenditures are processed in a timely manner and within the guidelines of the approved Chamber budget
• Assist the Treasurer with the financial and accounting aspects of the Chamber, consistent with normal accounting practices
• Responsible for all day to day bookkeeping duties including invoicing, A/R & A/P, payroll and the preparation of monthly financials
• Oversee and actively participate in Chamber committees
• Manage the Social Media activities of the chamber to include Facebook, Twitter & LinkedIn
• Advocacy/Representation on behalf of the Chamber of Commerce and its membership at local, regional and provincial government levels
• The above duties are representative of the position and are not to be construed as all inclusive

• A minimum of 3 to 5 years Office Management experience
• Preferred Post-Secondary Degree in business administration and management or related field
• Previous Accounting experience in Simply Accounting
• Office skills including proficiency in Word, Excel, Power Point and Outlook
• Experienced user of Social Media platforms to include Facebook, LinkedIn and Twitter
• Previous experience working in an non-profit environment and reporting to a Board of Directors
• Exceptional organization and time management skills, with the ability to prioritize and manage multiple assignments at one time
• Develop and manage budgets
• Interpersonal and business communication skills
• Strong analytical, administration and reporting skills
• Management experience and proven ability to plan, supervise and coordinate the work of others
• Previous sales experience, specifically memberships an asset
• Exceptional people skills with an outgoing personality
• Eager self-starter with a professional appearance, phone manner, and presentation skills
• Must have/maintain a dependable vehicle with proof of licence and insurance
• Strong verbal and written communications skills

Candidates wishing to submit their application are asked to forward their cover letter and resume to kbutryn@employmenthelp.org. Applications will be accepted until Wednesday February 28th, 2018 at 5:00pm.

The Grimsby & District Chamber of Commerce and its Board of Directors would like to thank all applicants in advance; however only those selected for an interview will be contacted.

No phone calls please.