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Administrative Assistant – A

Job Developer:
Lindsay Cairns
  • Part Time
  • Smithville, ON
  • Posted on July 18
  • This position has been filled.
  • Wage: $16.50/hour to start
Legion Villa

Legion Villa

Legion Villas consists of two low-rise seniors housing facilities located in Smithville. They are currently looking to hire a part-time Administrative Assistant to join their team. This position will provide 20 hours per week to start, with a pay increase once comfortable in the position.

Duties:
  • Back up administrator - completes directions of the Administrator as required
  • Journal entries - posts journal entries, reconciles accounts and prepares balance sheets
  • Financial statements - prepare financial statements; investigate and clear discrepancies; compile various reports and analyses of accounts; investigates and settles account differences with outside organizations, tenants, and suppliers
  • Prepare agenda and meeting minutes for monthly Board of Directors meetings as well as monthly Property Meetings
  • Organize and prepare Annual General Meeting along with BBQ
    Liase with tenants, contractors, Niagara Regional Housing and other partners
  • Other duties as required
Requirements:
  • Completion of a related education or experience are typically required
  • Excellent interpersonal skills, including integrity, respectfulness, fairness and openmindedness
  • Responsive to requests and promotes good relations with tenants, staff, colleagues and other stakeholders
  • Sensitive toward other person's perspective by understanding the underlying causes of their behaviour and their concerns
  • Strong spoken and written communication skills
  • Excellent decision making skills and ability to make occasional non-routine decisions with some ambiguity where judgment must be exercised
  • Exceptional planning and organizational skills, including the ability to execute plans and adapt as required
  • Must possess a strong desire for continuous improvement and innovation
  • Willing and able to coordinate the work of others including assigning work and supporting co-workers in the workplace
  • Strong computer skills including word processing, basic spreadsheets, and e-mail
  • Familiar with basic office equipment including phones, fax, internet and voicemail
  • Valid G class drivers licence is necessary

Please include a cover letter along with your resume/application.

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To schedule an appointment with one of our Employment Advisors or use our resource area, please contact us by phone or email at any of our 3 locations.

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