Administrator/Financial Clerk – #7609 – A
Job Developer:
Karen Cake
Seeking a dependable, organized, multi-tasking Administrator who is personable, a great communicator with a strong background in Office Administration. You will be responsible to the Board of Directors of an active clubhouse for seniors and will time share with the Social Program Coordinator. Working three full days (24 hours a week) – preferably Monday to Wednesday.
Duties:
Responsibilities include but are not limited to:
- Maintaining a high degree of discretion and confidentiality
- Excellent time management skills and the ability to prioritize and organize work
- Attention to detail with critical thinking skills
- An initiative-taker with a strong work ethic
- Management of essential information and documents organizing them physically, and electronically
- Excellent written and verbal communication skills with good English grammar, spelling and punctuation
- Responding to customer calls inbound/outbound
- Write and distribute emails, correspondence memos, letters, and forms accurately
- Maintain contact lists and database
- Planning board meetings an taking and recording minutes
- Plan and prepare for annual general meetings, organizing information and material for the board chair and preparing subsequent minutes
- Excellent computer skills
- Knowledge of and ability to use accounting software-processing accounts payable/receivable, banking, reconciliations for the operations and magazine accounts; preparation of monthly reports for the treasurer and board
- Yearly budget preparation, preparation for audits
- Purchasing supplies as requested
- Scheduling of rooms and activities as required
- Monitoring of staff and timesheet submission
- Collaborating with volunteer committees such as Health and Fitness, Property and Maintenance, and Archives
- Register newcomers to clubhouse and follow up
- Arrange for service contractors for maintenance in the clubhouse
- Monitoring key and access card distribution
- Work cooperatively with the Social Program Coordinator and assist when needed
Requirements:
- Minimum of 3 years experience, preferably with a diploma in Office Administration or equivalent
- Able to work independently
- Knowledge of and experience with Office 365
