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Operations Assistant – #7886 – A

Job Developer:
Meg Yoder
  • Part Time
  • West Lincoln
  • Posted on October 12
  • This position has been filled.
  • Wage: To Be Determined
  • Job ID: 7886
West Niagara Agricultural Society

West Niagara Agricultural Society

West Niagara Agricultural Centre is looking for a Permanent/Part time Operations Assistant.

Duties:
  • Conduct tours of facility and provide corresponding documentation to potential clients regarding inquiries for business/rental opportunities.
  • Act as point person for management of facility rentals, receive deposits, prepare contracts and maintain rentals and cleaning supplies.
  • Point person for indoor storage rentals.
  • Review WNAS policies with outside agencies such as insurance and WSIB, engage with the Executive committee regarding concerns and renewals and maintain binders with all corresponding information.
  • Review policies and procedures.
  • Prepare facility for monthly executive meetings and board meetings, prepare agendas, ask for financial statements and compose and distribute minutes.
  • Prepare facility for and attend annual general meeting.
  • Manage all marketing and social media regarding the West Niagara Agricultural Society such as advertising, website and Facebook page.
  • Conduct procurement activities for the facility such as purchase of office supplies, cleaning supplies and other goods and services.
  • Prepare prize book, engage with committee chairs for updated prize lists, advertising and confirmation of all sponsors.
  • Update and maintain the Fair program data base, open online entries, enter results from judges workbooks after judging exhibitor entries is complete.
  • Maintain the existing checklist of fair needs to ensure deadlines are met and all is in place prior to the start of the fair.
  • Support and provide assistance to all fair committees.
Requirements:
  • Competency in front line reception skills via phone, in person and email communication.
  • Reliable form of transportation. Not on bus route.

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